Important Passport Information for Indian Citizens

In accordance with guidelines of the International Civil Aviation Organization (ICAO), the Government of India has introduced a new system of Machine Readable Passports. Under the new system all Indian passports will be issued at a central issuing office in New Delhi. The Embassy of India- Kabul would not issue passports. The whole process may take around 30 days; all applicants who need to have their passports renewed may therefore apply well in advance, to avoid visa problems due to delays in passport renewals.

General information for Indian passport applicants:

1. Application for renewal of passport can be submitted if the final validity of the passport is less than one year.
2. Old Passport in Original and additional booklet if any, should be submitted along with application.
3. Validity of a passport cannot be extended beyond the date of its final validity. An application for reissuing a passport has to be submitted in the prescribed form along with the old passport and a copy thereof.
4. An applicant has the option to apply for an ordinary passport booklet of 36 pages or a Jumbo passport booklet of 60 pages of ten-year validity.

5. A separate passport must be obtained by every individual. Child's name can no longer be endorsed on a parent's passport.

6. The applicant should submit the application in person for identification.

7. Four recent photographs showing frontal view of full face against light background in civilian clothes taken in a studio (Polaroid photographs and photographs with dark glasses or uniforms are not accepted) should be submitted along with the application. One photograph should be pasted on the application form.
8. Adults are issued passports of 10 year validity whereas Minors (less than 18 years of age) are issued passports for 5 years.

9. Applicants are advised to ensure that their application in the prescribed format is complete in all respects; that all columns are correctly and legibly filled up and no column is left blank or unfilled or vaguely filled with a dash, tick, etc. All signatures in the application should be with black ink/ballpoint pen.
10. It is an offence under the Passport Act 1967 to furnish false information in the application. Passport facilities could be denied on grounds of suppression of material information, submission of incorrect particulars, willful damage/loss of passport or for unauthorized change/tampering. Passport can be impounded or revoked for violation of one or more of the provisions of the Passport Act.

11. A passport expired more than six months back should be supported by a Sworn Affidavit explaining the circumstances and spelling out the reasons for late submission.

12. For change of address, attach documentary evidence such as tax receipt, electricity/telephone bill, Photo Bank Passbook of Scheduled Bank or Nativity Certificate issued by the Competent Authority of the State concerned.

13. Indian passport holders are required to surrender their passports to the nearest Indian Mission/Post immediately after acquisition of foreign nationality. Indian Citizenship Act does not allow dual citizenship. As per the passport Act 1967, failure to surrender passport on acquisition of another nationality is punishable with imprisonment for a term which shall not be less than one year extendable to five years.

 14. Photo passbooks of  (a) Scheduled Public Sector Banks; (b) Scheduled Private Sector Indian Banks; and (c) Regional Rural Banks can be submitted as proof of address and photo identity.

Submission of Application

Application for passport and consular services can be submitted at the Consular Wing of the Embassy between 1400-1630 hrs from Sunday to Thursday, except Gazetted holidays.  Serviced passport/consular document(s) can be collected as per date/time advised by the Consular Officer.


Issue of New Passport (after expiry of validity / due to exhaustion of pages of the earlier passport)

 

Passport to a Minor (children less than 18 years of age)

All children are required to have separate passport.  They are no longer included in mother's passport.  Minors are issued passports for 5 years.  Passport applications should be signed by both parents.  Minor should affix his/her signature or thumb impression in the “Signature Boxes”. The child should be physically present in Afghanistan at the time of seeking passport service.  Under no circumstances should the parents try to obtain passport service for a child who is not present in Afghanistan. 

Minors between the age of 15 and 18 have the option to apply for a full validity passport (ten years) by payment of fees as applicable for issue of passports to persons above 18 years of age.
 

Requirements for submitting an Application for Renewal (New Passport Booklet) for minor in lieu of existing passport:-

 

Requirements for submitting an Application for issue of Separate Passport to Minor Child whose name is presently included in mother's/father's passport:-

  • Mother's/Father's passport in original
  • Photocopy of the passport page where entry of the child's name exists
  • New Passport Form (Form 1) duly signed by both parents (Child should affix his/her signature or thumb impression in the “Signature Boxes”)
  • 3 latest passport size photographs
  • Affidavit (any one of the following)
  • Affidavit of Parents for Separate Passport in Favour of Minor Child – Affidavit 2A (to be signed by both Indian parents if residing in Afghanistan), or
  • Affidavit (Affidavit 2B) signed by one parent if the other parent’s signature cannot be obtained, or
  • Affidavits (Affidavit 2C1 & Affidavit 2C2) if one parent is a non-Indian.
  • Fees

 

Issue of Passport to New-Born Child and Birth Registration

Every child who is born to Indian parent(s) in Afghanistan is issued a separate Passport.  It is not possible to include the child’s name in the Passport of mother/father/brother/sister.

The birth of every child born in Afghanistan to an Indian parent(s) is required to be registered with the Embassy of India, Kabul. A Birth Certificate is issued by the Embassy to the child after registering his/her name as an Indian national.

Requirements for Birth Registration & Separate Passport (BRSP) for Child:

  • Birth certificate from Govt Birth Registration office
  • Online Birth Registration and printout of the form in duplicate
  • New Passport Form (Form 1) duly signed by both parents (Child's thumb impression should be affixed in the “Signature Boxes”)
  • Father’s/Mother’s Original passport
  • Photocopy of Father’s and Mother’s Passport
  • Copy of marriage certificate attested by Afghanistan Foreign Office (if not in English, the Nikahnama may be translated into English and attached).
  • Copy of Valid Visa and residential permit of Indian parent
  • Certificate from Afghanistan Government authority certifying that the child has not been registered as a Afghanistan citizen.
  • Affidavit of not acquiring Afghanistan / any other nationality
  • Checklist of documents for birth registration and issue of passport for minor
  • Three (3) passport size photographs of the child (one photo pasted on the application form)
  • Any one of the following affidavits, as applicable:

 

Affidavit of Parents for Separate Passport in Favour of Minor Child – Affidavit 2A (to be signed by both Indian parents if residing in Afghanistan), or

Affidavit (Affidavit 2B) signed by one parent if the other parent’s signature cannot be obtained, or

Affidavits (Affidavit 2C1 & Affidavit 2C2) if one parent is a non-Indian.

  • Fees

Issue of a New Passport in lieu of loss/damaged passport

Requirements for issue of New Passport in lieu of Lost Passport:

  • FIR reporting loss of the passport.  If in Dari, it should be translated into English.
  • New Passport Form
  • PP form (3 copies) and Lost Passport Affidavit (Form 3)
  • Photocopy of passport
  • Six (6) Identical recent passport size photographs
  • Fees

 

Issue of Emergency Certificate for one-way travel to India

Requirements for issue of an Emergency Certificate for one-way travel to India in case of non-availability of a valid Passport with the applicant and where a new passport cannot be issued immediately:-

 

Miscellaneous Services

If there is a change in any of the passport particulars such as name, spouse’s name, date of birth, address etc, a new passport booklet with fresh validity will be issued. 

The requirements for various services are as follows:

For change of maiden name to married name, address, ECNR status on marriage and for inclusion of husband's name in the passport:-

  • Application in the Miscellaneous Services Form. (Form 2)
  • Original Passport (including subsequent additional booklets if any)
  • Photocopy of inside cover pages and other relevant pages of the passport.
  • Copy of Marriage Certificate issued by a Govt. authority or attested by the State Government/Ministry of External Affairs.
  • Affidavit for change of maiden name to married name (Affidavit 4)
  • (For ECNR) Copy of husband's passport indicating ECNR status

 

For change of name, address, on divorce and for deletion of husband's name from the passport:-

  • Application in the Miscellaneous Services Form (Form 2)
  • Original Passport (including subsequent additional booklets if any)
  • Photocopy of inside cover pages and other relevant pages of the passport.
  • Copy of Divorce deed authenticated by court.
  • Affidavit for change of maiden name to married name (Affidavit 4)
  • (For ECNR) Copy of husband's passport indicating ECNR status

 

For inclusion of wife's name in the passport:-

  • Application in the Miscellaneous Services Form (Form 2)
  • Original Passport (including subsequent additional booklets if any)
  • Photocopy of inside cover pages and other relevant pages of the passport.
  • Copy of Marriage Certificate issued by a Govt. authority or attested by the State Government/Ministry of External Affairs.

 

Change of Name/Address/Date of Birth  

For change of name:-

  • Application in the Miscellaneous Services Form (Form 2)
  • Original Passport (including subsequent additional booklets if any)
  • Photocopy of inside cover pages and other relevant pages of the passport
  • Original Cuttings of advertisement in two newspapers - one in Afghanistan and the other in India.
  • Change of Name Affidavit (Affidavit 5)

 

For change of name of minor:-

  • Application in the Miscellaneous Services Form (Form 2)
  • Original Passport (including subsequent additional booklets if any)
  • Photocopy of inside cover pages and other relevant pages of the passport.
  • Original Cuttings of advertisement in two newspapers - one in Afghanistan and the other in India.
  • Application on plain paper signed by both the parents. 

 

For change of address:-

  • Application in the Miscellaneous Services Form (Form 2)
  • Original Passport (including subsequent additional booklets if any)
  • Photocopy of inside cover pages and other relevant pages of the passport.

Proof of residential address, i.e., Ration Card, Electricity Bill/Telephone Bill / Property tax return/ Photo Bank Passbook of Scheduled Bank, etc.

For change of date of birth:-

  • Application in the Miscellaneous Services Form (Form 2)
  • Original Passport (including subsequent additional booklets if any)
  • Photocopy of inside cover pages and other relevant pages of the passport.
  • Declaratory order from a First Class Judicial Magistrate in India instructing that a correction in date of birth be made.   (In case the applicant had actually mentioned correct date of birth in his passport application form and provided supporting documents, but the mistake was only in writing of the passport, the Judicial Magistrate's order is not required for carrying out correction of date of birth.)  

 

Emigration Clearance Not Required (ECNR)  

Eligibility for ECNR status (any one of the following):-

  • Staying abroad for more than 3 years (either at a stretch or otherwise).
  • Persons with 10+2 qualifications from a recognized Central/State Board or possessing higher degrees from recognized Central/State Universities.
  • Persons possessing two years' diploma from any institute recognized by National Council for Vocational Training (NCVT) or State Council of Vocational Training (SCVT).
  • Professional Degree holders.
  • Income-tax payers.
  • Seamen in possession of CDC and sea cadets.
  • Qualified nurses under the Indian Nursing Council Act 1947.
  • Gazetted government servants
  • Managerial level employees in hotels, restaurants, public resorts, etc. holding specialized degree in these fields.
  • Spouses and dependent children (up to the age of 24 years) of the above category of persons.
  • Persons over 50 years of age.
  • Children below 18 years of age provided they are accompanied by any or both parents.  

 

Requirements for ECNR:-

  • Application in the Miscellaneous Services Form (Form 2)
  • Original Passport (including subsequent additional booklets if any)
  • Photocopy of inside cover pages and other relevant pages of the passport.
  • ECNR Affidavit (AFF8.pdf) along with a copy of the relevant documentary proof of eligibility for ECNR status.  

 

Extension of Short Validity Passport

Requirements:

  • Fees: Gratis
  • Application in the Miscellaneous Services Form (Form 2)
  • Original passport
  • Photocopy of passport (inside cover pages

 

Sl No. Service categoryFees (USD)*
1.For issue of ordinary fresh passport or reissue of Passport  containing 36 pages having validity of ten years (also applicable to minors in the age group of fifteen to eighteen years)US$ 75/-
2.For issue of ordinary fresh passport or reissue of passport  containing 60 pages having validity of ten years (also applicable to minors in the age group of fifteen to eighteen years)US$ 100/-
3.For issue of ordinary fresh passport or reissue of passport of 36 pages for minors below eighteen years of age with validity of five years or till the minor attains the age of eighteen years, whichever is earlierUS$ 50/-
4.Replacement of passport of 36 pages having validity of ten years for changes in personal particularsUS$ 75/-
5.Replacement of passport of 60 pages having validity of ten years for changes in personal particularsUS$ 100/-
6.Replacement of passport of 36 pages for changes in personal particulars for minors below the age of eighteen years with validity of five years or till the minor attains the age of eighteen years, whichever is earlierUS$ 50/-
7.Replacement of passport of 36 pages having validity of ten years for deletion of Emigration Check Required stampUS$ 75/-
8.Replacement of passport of 60 pages having validity of ten years for deletion of Emigration Check Required stampUS$ 100/-
2.  SPECIAL TRAVEL DOCUMENT 
9.Emergency CertificateUS$ 15/-
10.Certificate of IdentityUS$ 50/-
11.Additional ordinary passport containing 36 pages for any country with initial validity upto one yearUS$ 75/-
3.  MISCELLANEOUS SERVICES 
12.Issue of Police Clearance Certificate or Surrender Certificate or any other miscellaneous certificates based on the PassportUS$ 25/-
4.  PASSPORTS IN LIEU OF LOST, DAMAGED OR STOLEN 
13.For replacement of ordinary passport of 36 pages in lieu of lost, damaged or stolen passportUS$ 150/-
14.For replacement of ordinary passport of 60 pages in lieu of lost, damaged or stolen passportUS$ 175/-


*An additional fee of USD 3 per application would be collected as ICWF Fee from all applicants for each individual service.

Sl. No.ServiceFee (in US$)*
1.Misc. Service fee for surrender of passport/renunciation of citizenship for applicants who acquired foreign citizenship on or before 31.5.2010 76.00
2.Fee for surrender of passport/ renunciation of Citizenship for applicants who acquire foreign citizenship on or after 1.6.2010 511.00
3.Travel each time on Indian Passport after acquiring foreign citizenship subject to maximum of Rs.50,000/- 730.00
4.Retention of Indian Passport for more than 3 years after acquiring foreign citizenship 730.00
5.Renewal/Reissue(each time)1825.00
6.Misc. Service obtained on Indian Passport after acquisition of foreign citizenship for each occasion730.00

*An additional fee of USD 3 per application would be collected as ICWF Fee from all applicants for each individual service.

 


Embassy of India Kabul, Afghanistan