Services for Indian Nationals
Consulate. Services for Indian Nationals
Consular functions constitute an important part of duties and responsibilities entrusted to designated officers of the Indian Missions/Posts abroad. The authority to do so flows from many Acts and Rules framed by the Government in accordance with domestic laws as well as keeping in view international obligations. Consular duties broadly include the following :--
- Welfare of Indians abroad,
- Financial assistance to Indian citizens and repatriation of Indian citizens,
- Enquiries relating to whereabouts of Indian citizens Indian seamen,
- Attestation of documents such as power of attorney, wills, oaths, affidavits, and documents relating to shipping, trade education etc ,
- Registration of Births and deaths of Indian citizens,
- Marriage and divorce as per Special Marriage Act 1969, Foreign Marriage Act 1969 and rules there under,
- Arrest of Indian citizens, consular access,
- Death of Indian citizens, death compensation and remittance thereof,
- Properties, Estates and Wills of Indian abroad,
- War graves/War damage pay/pension/provident fund,
- Civil and criminal proceedings against Indians abroad,and
- Liaison with foreign governments for implementation of Extradition Treaties, Agreement on Mutual Legal Assistance, Letters of Request, Letter Rogatories, Transmission of Legal Notices/Summons, Examination of witnesses in criminal cases and transfer of convicted offenders.
The policy in administering the acts mentioned above is framed by Consular Wing of CPV Division in consultation with concerned Ministries/Departments. Consular Wing is also entrusted with work relating to questions related to Indian citizenship, adoption of children by foreigners, Vienna Convention on Consular Relations, arrest/death of foreigners in India, legalization of documents, implementation of Apostilles Convention and administration of Diplomatic & Consular Officers (Oaths & Fees) Act 1948 as amended.
This Act empowers every diplomatic or consular officer, in any foreign country or place where he/she is exercising his/her functions, to administer any oath and take any affidavit and also do any notarial act which any notary may do within the States comprising the Union of India; and every oath, affidavit and notarial act administered, sworn or done by or before any such person shall be effectual as if duly administered, sworn or done by or before any lawful authority in any State of India. Section 6 of the Act empowers the Central Government to prescribe the scale of fees for the performance of different types of consular services. The Table of Fees appended to the Diplomatic and Consular Officers (Fees) Rules, 1949 as amended, covers a comprehensive range of consular functions.
The power to perform various functions relating to 'Shipping' is derived by the consular officers from the Merchant Shipping Act, 1958. A table of Consular Fees as applicable with effect from 1st April, 2002 is appended
Request for New Passport
In accordance with the International Civil Aviation Organisation (ICAO) guidelines the Government of India introduced Machine Readable Passports with effect from 26th August 2007. All Indian nationals in India and abroad are to be issued Machine Readable Passports. In the case of Indian nationals applying from Colombia, Ecuador and Costa Rica, these passports will be printed and issued from India.
The applications for such passports are required to be submitted to the Embassy of India, Bogotá well before the date of expiry of the existing passports for processing by this Embassy and issue of passports by the concerned office of the Government of India in New Delhi. Such passports will be issued in India and received by the Embassy for delivery to the applicant concerned. The whole process for issuing of a passport may take about a month from the date of application.
In emergency cases, however, the Embassy of India, Bogotá would be able to issue a hand- written short validity passport for immediate travel and the individual would then be required to apply for a Machine Readable Passport immediately on completion of the emergency journey to the Embassy of India, Bogotá.
The fees for the emergency passport (as for issue of a new passport) would be charged in such cases in addition to the normal passport fees for the Machine Readable Passport. Such short validity passport will not be extendable and only a Machine Readable Passport can be issued from India in replacement.
All Indian nationals are advised to apply for a Machine Readable Passport as required well in time. The application forms as available on the website of the Embassy can be used for making passport applications. Dimensions of photographs required for Machine Readable Passports will be 3.5 cm. x 3.5 cms. with a light background.
General guidelines for Indian Passport Holders
1. Your Passport is a valuable document. It should always be either in your own custody or in the custody of a person duly authorized by you. If lost or destroyed, the fact and circumstances should be immediately reported to the nearest Indian Mission and the local police.
With the introduction of machine- readable passports from 26th August 2007, all passport applications received in this embassy will be sent to India for machine-readable printing.
Once printed, they will be couriered back to this Embassy. Consequently all passport cases will require three weeks to process after the completion of the application form and deposit of money.
Additionally, machine- printable passports need clear photo images with light background. All photos should now be of square shape with a dimension of 3.5 x 3.5 cms. Photos not meeting this specification will not be accepted for scanning the image. Applicant should put his signature in Black ink at the box specified on top of the front page of the application form.
PLEASE KEEP A PHOTO COPY OF YOUR PASSPORT IN A SAFE PLACE . WITHOUT THIS, THE ISSUE OF A DUPLICATE PASSPORT MAY BE DELAYED.
2. It is an offence under the Passports Act 1967 to give false information in the application. Passport facilities can be denied on grounds of suppression of factual information, submission of false particulars, willful damage of passport and for making unauthorized changes in passports.
3. Your passport can be impounded or revoked by the Government of India under the provisions of the Passports Act 1967 in which event you will have to surrender the passport to the nearest Indian Passport Authority.
4. If you have acquired foreign citizenship, please surrender the Indian passport to the nearest Indian Mission. The Indian passport is returned to the applicant after cancellation. The cancelled Indian passport should be kept in safe custody as it may be required at the time of applying for Person of Indian Origin card (PIO card) /Indian visa for the first time etc.
Application forms should be filled in fully, legibly (in capital letters) accurately with black/blue ink only and submitted with the passport. Misrepresentation/suppression of the facts may result in denial of passport/consular service.
Incomplete/incorrect applications, applications with inadequate fee and the fee not paid in the prescribed manner will be returned without service.
Embassy accepts by Mail applications for Visa/Passport and other miscellaneous consular services. Such applications are normally processed immediately on receipt provided they are complete in all respects. Discrepancies if any will be notified to the applicants and any missing papers, documents should be sent to the Embassy in original.
Fax copies/photo copies are not accepted. Requisite fees in US dollars or Cuban Convertible Pesos are required to be paid in cash or deposited (no personal cheques or credit card) into the bank account of Embassy of India in Banco de Reservas, Dominican Republic, account no. 200 02 240 005078 8 to the order of Embajada de la India.
For fees information, please contact: cpvindembassyhavana.cu or embindembassyhavana.cu
Documents may be sent by courier to the Embassy both for receipt and dispatch back to the applicants after grant/denial of service. Fees must not be sent in cash by mail. Embassy will not be responsible for cash sent by mail.
Services for Indian nationals
Passport form (Download here)
Registration Form for Indian Nationals