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Passport & Consular Services  

Instructions on Passport Services

PASSPORT SERVICES- GENERAL GUIDELINES, INSTRUCTIONS & REQUIREMENTS


1. Application for reissue (new booklet) of passport can be submitted if the final validity of the passport is less than one year OR all pages have exhausted.  If a passport is renewed after one year from the date of its expiry, an affidavit is to be filled and additional fees is payable

2. Now passports are prepared by centralized printing system in India, the process of delivery of the passport to applicants takes up to 3 weeks in general. New Passports issued are machine readable (MRP). Hence no handwritten passports are being issued in line with the orders of Government of India except in rare humanitarian cases.  

3. The validity of a passport cannot be extended beyond the date of its final validity. An application for a new passport has to be submitted along with the old passport and copy of residence permit.

4. An applicant has the option to apply for an ordinary passport booklet of 36 pages or a Jumbo passport booklet of 60 pages of ten-year validity. Frequently travelling individuals are advised to apply for a Jumbo Passport booklet.

5. A separate passport must be obtained by every individual. A child's name can no longer be endorsed on a parent's passport.

6. The applicant should submit the application in person for identification or through a relative/ authorized representative preferably an Indian citizen.


7. Three Recent photographs showing frontal view of full face in civilian clothes taken in a studio with white background (Polaroid photographs and photographs with dark glasses or uniforms are not accepted) should be submitted along with the application. See photograph requirement document.

8. Documents in other than Hindi or English should be accompanied with typed English translation from authorized translator

9. Supporting documents like marriage certificate (to be attested by the Secretariat or General Admin./Home Department of the same State Govt. where marriage took place), birth registration certificate, affidavits should either be issued by a Government body or attested by one. Original documents should also be brought for verification.

10. Applicants are advised to ensure that their application in the prescribed format is complete in all respects; that all columns are correctly and legibly filled up and no column left blank, unfilled/non responded to or vaguely filled with a dash, tick, etc. All signatures in the application should be with ballpoint pen. Thumb impression is accepted for those who cannot sign.

11. It is an offence under the Passports Act 1967 to furnish false information in the application. Passport facilities could be denied on grounds of suppression of material information, submission of incorrect particulars, willful damage/loss of passport or for unauthorized change/tampering. The Passport can be impounded or revoked for violation of one or more of the provisions of the Passport Act.
 
12.  It is an offence to hold more than one valid passport at a time. Those Indian citizens acquiring citizenship/passport of another country should immediately surrender their Indian Passport to the Indian Embassy and apply for Surrender Certificate in return.

 A.    New Passport Application-  Requirements

  • Original Passport (including subsequent additional booklets if any)
  • New Passport  application form duly filled
  • 3 latest passport-size photographs
  • Copy of resident permit/valid visa.
  • If passport is renewed after 1 year from the date of expiry, an affidavit  is to be filled and additional fee is payable.
  • Authority letter in favor of Indian national if applicant is not able to visit Embassy with copy of passport of authorized person.

 
Note- Minors are issued passports for 5 years or up to attaining 18 years, whichever is earlier.  Passport applications, along with passport copies of parents, should be signed by both parents.  Minor should affix his/her signature or left thumb impression in the “Signature Boxes”.

Note:  THE CHILD SHOULD BE PHYSICALLY PRESENT in the country of application AT THE TIME OF SEEKING PASSPORT SERVICE.  Under no circumstances should the parents try to obtain passport service for a child who is not present in DRC, ROC, CAR or Gabon.

  • Minors between the age of 15 and 18 have the option to apply for a full validity passport (ten years) by payment of fees as applicable for issue of passports to persons above 18 years of age. However, a ten-year validity passport in such cases will be issued only on receipt of police verification report.


B.    Reissue (New Passport Booklet) for minor- Requirements 

  • Original Passport (including subsequent additional booklets if  any)
  • New Passport form duly signed by both parents (Child should affix his/her signature or thumb impression in the “Signature Boxes”)
  • 3 latest passport size photographs (Please See photo requirement document)
  • Copy of residence permit/resident permit
  • Passport copies of both parents with their names on each other's passport
  • If the existing passport has expired more than 1 year ago, an affidavit (Appendix- “H” is to be filled and additional fee of is payable.
  • Declaration form from both the parents


C.     Birth Registration & New Passport for New Born Child - Requirements

(Every child who is born to Indian parent(s) in DRC, ROC, CAR or Gabon is issued a separate Passport.  It is not possible to include the child’s name in the Passport of mother or father. The birth of every child born in DRC, ROC, CAR or Gabon to Indian parent(s) is required to be registered with the Embassy of India, Kinshasa. A Birth Certificate is issued by the Embassy to the child after registering his/her name as an Indian national and a separate Passport is issued to the New Born child. )

  • Birth certificate from the hospital and concerned local authority along with its English translation
  • Duly filled Birth registration application and Certificate of Entry forms (Birth certificate should be filled in duplicate 
  • New Passport form duly signed by both parents (Child's thumb impression should be affixed in the “Signature Boxes”)
  • Father’s/Mother’s passport with their names on each other's passport.
  • Photocopy of Father’s and Mother’s Passport
  • Copy of marriage certificate self-attested by both parents or by Home/GA Department of the State Government concerned if husband’s name is not included in wife’s passport
  • Four (4) passport size photographs of the child (Please See  photo requirement document)
  • Affidavit of Parents for Separate Passport in favor of Minor Child – (to be signed by both parents if residing in DRC or ROC or CAR or Gabon ),

          OR

  • Affidavit signed by one parent if the other parent’s signature cannot be obtained,

          OR

  • Affidavits if one parent is a non-Indian

 
Note: All Indian nationals living in DRC, ROC, CAR or Gabon are informed that they should register the birth of their children within one-year of birth in order to get an Indian Passport issued to them. It may be noted that a delay beyond one-year may create problems in automatic acquisition of Indian citizenship and issuance of an Indian passports for their children. 

D.     Ordinary passport of 36 pages in lieu of lost, damaged or stolen passport- requirements

1.  New Passport in lieu of Lost Passport

  • Police Report along with its English translation or letter from DGM
  • New passport form duly filled
  • Lost passport Affidavit, Passport form with photo affixed on it
  • Photocopy of the lost passport with valid visa page
  • Copy of residence permit/ identity card or Driving license
  • Three (3) Identical recent passport size photographs. (Please See  photo requirement document)
  • Declaration form dully filled in case applicant is a minor
  • Affidavit for issue of lost passport in prescribed proforma

 
2.    New Passport in lieu of Damaged Passport

  • Damaged Passport
  • Photo copy of damaged passport
  • New passport form duly filled
  • Damaged passport Affidavit.
  • Copy of residence permit or Identity card or Driving license
  • Three ( 3 ) Identical recent passport size photographs

 

  • In case the validity of the lost/damaged passport has already expired, a new passport is issued on payment of normal fees only. However, all other requirements as listed above have to be completed in such cases also.

E.     Issue of  Emergency Certificate  (EC) – Requirements

In case of non-availability of a valid Passport with the applicant and where a new passport cannot be issued immediately:-

  • Emergency Certificate form  duly filled
  • Affidavit regarding Nationality
  • Proof of Identity / Passport copy / Driving License, etc.
  • Four (4) Identical recent passport size photographs.


[Note:  A Check list is also placed on Mission’s website which may be utilized to ensure that all required documents are enclosed with the application for different services.  For any further clarification regarding requirement of documents etc., applicant may contact Embassy during consular working hours. (10:00 AM to 11:30AM & 03:30 PM to 04:30 PM)]
 

 

 
 
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