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Right to Information

Right to Information

Information about the Embassy, required under section 4(1) of the RTI ACT , 2005


Usha Subbiah
Head of Chancery

Mobile: 00 - 53 - 2094949
Calle 21, No.202 Esquina a K, Vedado Plaza Havana, Cuba.

Appellate Authority:

Smt. Madhu Sethi

Calle 21, No.202 Esquina a K, Vedado Plaza Havana, Cuba.

As per subsection 1 of Section 6, Chapter II of the RTI Act, 2005, RTI applicants are required to deposit an equivalent amount of RTI fee of Rs. 10/- or enclose an Indian Postal Order of Rs. 10/- in the name of “PAO, MEA”.

The Department of Posts, India has launched a service called “eIPO”( Electronic Indian Postal Order) w.e.f 22/3/2013. This is a facility to purchase an Indian Postal Order electronically by paying a fee on-line through e-Post Office Portal i.e.  External website that opens in a new window. It can also be accessed through India Post website  External website that opens in a new window. This facility is provided only for Indian Citizens abroad across the globe to facilitate them to seek information from the Central Public Information Officers (CPIOs) under the RTI Act, 2005. Debit and Credit cards can be used to purchase eIPO.

The eIPO facility for paying RTI fees has been extended by DOPT for seeking information from Missions/Posts abroad too. In continuation of the above mentioned DoP&T O.M dated 22-03-2013, DoP&T, vide its O. M. No 1/44/2009-IR dated 13-02-2014, has extended the “eIPO” (electronic Indian Postal Order) service to Indian citizens residing in India also w.e.f 13-02-2014, for purchasing Indian Postal Order electronically by paying a fee online through e-Post Office Portal i.e External website that opens in a new window. It can also be accessed through India Post website External website that opens in a new window

The user needs to get himself registered at the website. He has to choose the Ministry/Department/Embassy/Consulate/High Commission from whom he desires to seek the information under the RTI Act and the eIPO so generated can be used to seek information from that Ministry/Department/Embassy/Consulate/High Commission only. A printout of the eIPO is required to be attached with the RTI application. If the RTI application is being filed electronically, eIPO is required to be attached as an attachment.

An eIPO so generated must be used only once with an RTI application.


(i)the particulars of its organization, functions and dutiesEmbassy of India is headed by Ambassador and has following Wings: (i) Administration Wing (ii) Political Wing (iii) Commerce, Culture, Education and Information (iv) Consular Wing. Each Wing is headed by an Attache rank officer under overall supervision of Second Secretary. 
The functions of the Embassy, inter alia, include political and economic cooperation, trade and investment promotion, cultural interaction, press and media liaison and scientific cooperation in bilateral and multilateral contexts. 
Embassy functions within the purview of business allocated to the Ministry of External Affairs under the Government of India’s Allocation of Business Rules and Transaction of Business Rules.
(ii)the powers and duties of its officers and employeesGeneral Administrative powers are derived from IFS (PLCA) Rules, as amended from time to time. 
Financial powers of the Officers of the Embassy of India have been detailed in the Delegated Financial powers of the Government of India’s Representatives Abroad. 
Other powers are derived from the Passport Act of India. 
The Officers of the Embassy function under the guidance and supervision of the Ambassador.
(iii)the procedure followed in the decision making process, including channels of supervision and accountability;Decisions are taken under the instruction and supervision of the Ambassador.
(iv)the norms set by it for the discharge of its functionsEmbassy of India functions within the norms of India’s foreign policy formulated by the Ministry of External Affairs. The Policy is implemented by the Embassy under the guidance and supervision of the Ambassador.
(v)the rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functionsIFS PLCA rules and annexures 
Delegated Financial Powers of Government of India’s Representatives abroad Rules 
Passport Act 
Manuals on Office Procedures 
Other Central Government Rules and manuals published by Central Government.
(vi)a statement of the categories of documents that are held by it or under its controlThe documents/files are maintained by each wing and nature of information governs its classification.
(vii)the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereofAny time during office hours.
(viii)a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for publicEmbassy interacts regularly with captains of industry, academic community and others.
(ix)a directory of its officers and employeesA directory is given at Home External website that opens in a new window PDF file that opens in new window. To know how to open PDF file refer Help section located at bottom of the site. page.
(x)the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations-
(xi)the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made-
(xii)the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;Embassy does not have any subsidy programme.
(xiii)particulars of recipients of concessions, permits or authorizations granted by it;No concessions/permits are granted by the Embassy.
(xiv)details in respect of the information, available to or held by it, reduced in an electronic formThe Embassy maintains website wherein information requested by public is posted. This is periodically updated.
(xv)the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use; 
(xvi)the names, designations and other particulars of the Central Public Information OfficerGiven below.
(xvii)Details of work contracts awarded by the missionNIL
(xviii)Details of RTI applications received by the Mission and their repliesAvailable in RTI portal
(xix)such other information as may be prescribed and thereafter update these publications every yearThe Embassy’s website has information which is updated on a regular basis.
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